Procedures for Filling Memo I Administrative Positions

The College of Agricultural and Environmental Sciences is in agreement with Board of Regents’ policy that stipulates that procedures are to be followed to ensure nondiscriminatory employment of high caliber personnel in major faculty and administrative positions (Memo I).

Applicability

Positions currently classified as Memo I in the college are: 1) dean and director, and 2) chaired (endowed) professorships. The senior vice president and provost for academic affairs shall be responsible for filling a vacancy of the dean and director.

The dean and director shall be responsible for ensuring that Memo I procedures are adhered to in the filling of chaired professorships. Appointment to a chaired professorship is restricted to faculty who demonstrate a margin of excellence in instruction, research, extension, or a combination thereof.

Responsibility for Initiation of Chaired Professorship through Memo I Procedures

The academic department head shall be responsible for initiating the Memo I procedures for appointment of chaired professors using the same procedures as followed for regular faculty appointments, subject to the guidelines or criteria specified for the particular professorship.

The office of the dean and director shall staff all requests to appoint chaired professors.

Implementation of Appointment of Special Professorships

Upon recommendation of the faculty, the department head shall transmit the dossier of the candidate with supporting documentation to the office of the dean and director. The department head shall be explicit in his recommendation of concurrence or nonconcurrence with the appointment.

The office of the dean and director shall appoint an ad hoc committee comprising of representatives from the college Level I Promotion and Tenure Committee to review and recommend appointment of the candidates to the chaired professorship.

The dean and director shall submit the name of the candidate with a letter of endorsement to the University administration for approval who will then forward to the University System of Georgia Board of Regents.

Upon approval, the dean and director shall issue a letter of appointment to the faculty member.