CAES ListServ
The College of Agriculture and Environmental Sciences utilizes email ListServ lists for internal communication. Before distributing a message carefully consider the audience and ensure that the information being sent is pertinent to the ListServ members, these are not discussion lists.
The maintenance of lists varies across the college. See the information below to learn about lists used for official CAES, Department/Unit, and UGA Cooperative Extension communication.
Listserv Information and Training
Listserv is an email management service that allows students, faculty, staff and others outside the University to collaborate and share information with large groups of people. UGA's ListServ system is administered by the Enterprise Information Technology Services (EITS) department.
Robust information and training documents for CAES ListServ owners and users can be found on EITS' Email and Collaboration Knowledge Base Page.
-
Individuals can subscribe (or unsubscribe) themselves to Listserv lists!
To subscribe via email:
Send an email to listserv@listserv.uga.edu
*Leave the subject line blank and remove any email signature*
Put the following in the body of the message of your email:
Subscribe listname yourfirstname yourlastname
An email will be sent to the email address you used to send the request for subscription. Click on the first link in the email to confirm your subscription to that requested list.
In some cases, an email will be sent to the list owner to approve your subscription request. You should receive email confirmation upon approval.
To unsubscribe:
Send an email to listserv@listserv.uga.edu
*Leave the subject line blank and remove any email signature*
Put the following in the body of the message: signoff listname
Do not include your name or email address in the body of the message.
CAES Official Communication Lists
-
The following lists are the official internal communication channels used by the Dean and CAES Leadership to reach all regular CAES and Extension faculty and staff.
- Individuals are not directly subscribed to these lists. Instead, all regular faculty and staff are automatically subscribed through their inclusion on the official CAES base lists.
CAES – All CAES Staff and Faculty and Extension Personnel (Combines: CAESFAC, CAESSTF, EXTALL, and all their respective sub lists)
- Only the Dean can send to this list directly. All other communications will be sent to the Dean first for approval.
CAESFAC – ALL CAES Faculty (Combines: CAESFATH, CAESFGRF, CAESFOTH, CAESFTIF, EXTCOAGT, STEXTSPEC, USDAFTIF, and all their respective sub lists)
CAESSTF – All CAES Staff (Combines: CAESSATH, CAESSGRF, CAESSOTH, CAESSTIF, EXTCOSTF, USDASTIF, CAESOIT, and all their respective sub lists)
- Only the Dean, Associate Deans, and individuals granted special Send permission can email these lists directly. All other communications will be sent to the Dean first for approval.
-
Official CAES Campus-Wide Lists
The following lists are the official communication channels used by the Dean and CAES Leadership to reach all regular faculty and staff based on their campus affiliation.
- Each of these lists is a sub list of one of the official college-wide lists.
- All regular faculty and staff are automatically subscribed to the appropriate list through their inclusion on the official CAES base lists. Once subscribed to a base list, a CAES employee has access to email any of these lists directly.
- These lists only include subscribers who are regular CAES faculty or staff and do not include individuals such as students, retirees, or non-CAES funded affiliates. To reach these individuals in addition to regular CAES employees, please see department, unit, and Extension managed lists.
Athens Campus
Griffin Campus
Tifton Campus
Off-Campus
CAES Faculty
CAES Staff
-
The following are the official CAES Base lists used to ensure that all CAES regular faculty and staff receive communications relevant to their role, department, campus, and those intended for all CAES employees.
- All CAES regular faculty and staff are added to or removed from an official "base list" by the CAES Ag Business Office (ABO), with the specific list determined by their academic department, role (faculty or staff), and campus. Employees not affiliated with an academic department are subscribed directly to one of the Official Campus-Wide Lists.
- Department faculty and staff from each campus as well as the following list subscribers can email these lists directly:
- CAES-GLOBAL-SENDERS
- CAESCOUN
- These lists only include subscribers who are regular CAES faculty or staff and do not include individuals such as students, retirees, or non-CAES funded affiliates. To reach these individuals in addition to regular CAES employees, please see department, unit, and Extension managed lists.
Department
Athens
Griffin
Tifton
Ag & Applied Economics (AAE)
Faculty: AAEFATH
Staff: AAESATH
Faculty: AAEFGRF
Staff: AAESGRF
Faculty: AAEFTIF
Staff: AAESTIF
Ag Leadership, Education & Communication (ALEC)
Faculty: ALECFATH
Staff: ALECSATH
Faculty: ALECFGRF
Staff: ALECSGRF
Faculty: ALECFTIF
Staff: ALECSTIF
Animal & Dairy Science (ADS)
Faculty: ADSFATH
Staff: ADSSATH
Faculty: ADSFTIF
Staff: ADSSTIF
Crop & Soil Science (CSS)
Faculty: CSSFATH
Staff: CSSSATH
Faculty: CSSFGRF
Staff: CSSSGRF
Faculty: CSSFTIF
Staff: CSSSTIF
Entomology (ENTO) Faculty: ENTOFATH
Staff: ENTOSATH
Faculty: ENTOFGRF
Staff: ENTOSGRF
Faculty: ENTOFTIF
Staff: ENTOSTIF
Food Science & Technology (FST)
Faculty: FSTFATH
Staff: FSTSATH
Faculty: FSTFGRF
Staff: FSTSGRF
Horticulture (HORT)
Faculty: HORTFATH
Staff: HORTSATH
Faculty: HORTFGRF
Staff: HORTSGRF
Faculty: HORTFTIF
Staff: HORTSTIF
Plant Pathology (PPATH)
Faculty: PPATHFATH
Staff: PPATHSATH
Faculty: PPATHFGRF
Staff: PPATHSGRF
Faculty: PPATHFTIF
Staff: PPATHSTIF
Poultry Science (PS)
Faculty: PSFATH
Staff: PSSATH
Faculty: PSFTIF
Staff: PSSTIF
- All CAES regular faculty and staff are added to or removed from an official "base list" by the CAES Ag Business Office (ABO), with the specific list determined by their academic department, role (faculty or staff), and campus. Employees not affiliated with an academic department are subscribed directly to one of the Official Campus-Wide Lists.
Department and Unit Managed Communication Lists
Academic Department Lists
The following lists are managed by their respective CAES academic departments. Unlike the CAES Official Communication Lists, these lists include not only regular CAES department employees but also additional individuals, such as faculty from other departments, temporary employees, graduate students, graduate assistants, post-docs, affiliates, or retirees, who may send and receive departmental communications.
- Regular CAES employees are automatically added to the appropriate department email lists based on their official base list managed by the CAES ABO. For example, a Plant Pathology staff member in Athens would be subscribed to both the PPATH-ATH and PPATHSTF lists when added to the PPATHSATH list.
- If an individual is subscribed to a department faculty or staff list, they are automatically subscribed to the “all department” list. For example, someone subscribed to AAEFAC is automatically subscribed to CAES-AAE and does not need to be added to that list separately.
- The associated department/unit is responsible for updating who can/cannot email their lists. In general, these lists are set to allow subscribers to post. Additionally, the following list subscribers have been added as special senders to the lists with these naming conventions CAES-DEPT, DEPT-ATH, DEPT-GRF, DEPT-TIF, DEPTFAC, DEPTSTF:
- CAES-GLOBAL-SENDERS
- CAESCOUN
- Adding or removing subscribers from these lists is done at the discretion of the affiliated department and department list manager. Contact the department if you would like to be added to one of the following lists.
- Many departments have additional lists for specific departmental subgroups. Contact the associated department for information regarding their additional departmentally managed lists.
CAES Building Lists
-
The Conner Hall list exists to provide building updates for occupants of Conner Hall.
*When subscribing, an approval request will be sent to the Listserv owner. Once approved, you should receive email confirmation.
-
The Hoke Smith/Annex list exists to provide building updates for occupants of Hoke Smith/Annex.
This list is moderated by CAES OIT. All messages sent to the group will be routed to the moderators for approval before posting.
*When subscribing, an approval request will be sent to the Listserv owner. Once approved, you should receive email confirmation.
Cooperative Extension Communication Lists
-
The following lists are the official internal communication channels used to reach all Extension faculty and staff. Excluding, EXTRETIRED, individuals are not typically directly subscribed to these lists. Instead, all Extension personnel are automatically subscribed through their inclusion on Extension base lists which feed up to various sub-lists.
State-wide Extension lists are moderated and administered by the Office of the Associate Dean for Extension.
EXTALL – All Extension Faculty & Staff. Use this list for official business only. Use this list for significant information of interest to all program areas at the state and county level. This list does not capture retired Extension personnel.
EXTANNOUNCE – EXTALL & EXTRETIRED. This list is for announcements only. Use this list to distribute non-business information of interest to all Extension employees. Please note that personal information concerning a death or sickness of an employee’s family should only be shared with the employee’s permission and should be limited to immediate family (father, mother, child, spouse). Please do not use this list to advertise personal for sale items.
EXTANR – All ANR Faculty & Staff. Use this list for all statewide ANR programmatic information.
EXT4H – All 4-H Faculty & Staff. Use this list for all statewide 4-H programmatic information.
EXTFACS – All FACS Faculty & Staff. Use this list for all statewide FACS programmatic information.
EXTRETIRED – All Retired Extension.
-
Extension State-Wide Faculty & Staff Lists
Use these lists to target all state-level faculty members with an Extension appointment and all associated staff members. Like the Extension State-Wide lists, individuals are not typically directly subscribed to these lists. Instead, personnel are automatically subscribed through their inculsion on Extension base lists which feed up to various sub-lists.The Office of the Associate Dean for Extension administers the ANR lists below.Rock Eagle 4-H IT administers the 4-H lists.STEXTALL – All Faculty & Staff with Extension Appointment
STEXTSPEC – All Faculty with Extension Appointment
STEXTANR – All Faculty & Staff with ANR appointment
- STEXTANRSPEC – All State Extension ANR Faculty
- STEXTANRSTF – All State Extension ANR Staff
STANRDC – All State ANR Departmental Coordinators
STEXT4H – All Faculty & Staff with location-based listservs
- STEXT4HSPEC – All State Extension 4-H Faculty
- STEXT4HATHENS – All State Extension 4-H Athens Removed – do not see on listserv
- STEXT4HEE – All State Extension 4-H Environmental Educators
- STEXT4HPDC – All State Extension 4-H Program Development Coordinators
- STEXT4HMANAGER – All State Extension 4-H Center Managers
- STEXT4HCTR – All State Extension 4-H Centers
- STEXT4HBURTON – Burton 4-H Center – Tybee Island, GA
- STEXT4HFORTSON – Fortson 4-H Center – Hampton, GA
- STEXT4HJEKYLL – Jekyll Island 4-H Center – Jekyll Island, GA
- STEXT4HRE – Rock Eagle 4-H Center – Eatonton, GA
- STEXT4HWAHSEGA – Wahsega 4-H Center – Dahlonega, GA
- STEXT4HTECH – All State Extension 4-H Technical Personnel
STEXTFACS – All State Extension FACS Faculty & Staff
- SPECIALISTS-L – All State Extension FACS Faculty
- FACSEXTSTF-L – All State Extension FACS Staff
-
Use these lists to target faculty/staff within a single district.District offices administer the following lists. In most cases, individuals are not directly subscribed to these lists. Instead, Extension personnel are automatically subscribed to the relevant list once added to the correct Extension Base List by their district administrator.
NE
NW
SE
SW
ALL District Faculty & Staff
District Agents
District CECs
District ANR
District 4-H
District FACS
-
The following lists are moderated and administered by the Office of the Associate Dean for Extension. Please see below for more information regarding their use and audiences.
EXTCOALL – All Extension Faculty and Staff. This list should be used when the intended audience is only county offices. This is a good list for programmatic registration announcements such as livestock shows that have statewide interest. No state specialists are on this list so you should CC: as appropriate.
EXTCOAGT – All County/District Faculty and County UGE addresses. This list is not commonly used. Use this list for faculty-only information such as public service promotion details or information concerning faculty council voting. Note that faculty members housed in departments are not on this list.
EXTCOSTF – All County / District Staff and County UGE addresses. This list is not commonly used. This list is for county and district staff information.
EXTCEC – All CECs and District addresses only. Use this list to communicate with all CECs in the state. Note that county UGE addresses are not included on this list.
-
Extension base lists are the backbone of the Extension ListServ hierarchy and are not intended for regular use. You must obtain special permission from the list owner if you need to message any of these lists.
The system is designed so that districts can add/remove Extension personnel from ONE list. Subscription to an Extension base list automatically subscribes the employee to all relevant district, county, state, and Extension wide lists. Contact your district administrator for list and membership information.
NE
NW
SE
SW
ANR Agents
NEANRAGT
NWANRAGT
SEANRAGT
SWANRAGT
ANR Educators
NEANRED
NWANRED
SEANRED
SWANRED
ANR CEPAS
NEANRCEPA
NWANRCEPA
SEANRCEPA
SWANRCEPA
4H Agents
NE4HAGT
NW4HAGT
SE4HAGT
SW4HAGT
4H Educators
NE4HED
NW4HED
SE4HED
SW4HED
4H CEPAs
NE4HCEPA
NW4HCEPA
SE4HCEPA
SW4HCEPA
FACS Agents
NEFACSAGT
NWFACSAGT
SEFACSAGT
SWFACSAGT
FACS Educators
NEFACSED
NWFACSED
SEFACSED
SWFACSED
FACS CEPAs
NEFACSCEPA
NWFACSCEPA
SEFACSCEPA
SWFACSCEPA
Offices
NEOFFICES
NWOFFICES
SEOFFICES
SWOFFICES
County Coordinators
NECEC
NWCEC
SECEC
SWCEC
CAES Listserv FAQs
-
To email a list, use the list name followed by @listservuga.edu. If you are emailing a list that you are subscribed to, you should receive a copy of the message you sent. If you are emailing a list that you are not subscribed to consider cc’ing yourself.
-
This is determined by each Listserv owner. If allowed, only MS Word, PDF, and image formats are allowed.
-
Yes, sending to multiple lists is possible, and each list name should be separated according to your email syntax.
Note that when sending to more than one list at a time, the Listserv system will filter out duplicate messages to the same person. For instance, in the above email example, if a person is on both lists, then they would only receive ONE of the messages. Aim to use the list that best matches your intended audience.
-
When replying to an email by just clicking “reply,” your message will go to EVERYONE on the list. Be VERY careful not to reply in this manner as CAES Listservs are NOT discussion lists. Instead, if you would like to reply directly to the sender, use the “forward to” option in Outlook and use the sender’s email as this will prevent your message from going to everyone on the Listserv.
In cases where the list is moderated, your reply and/or message to the Listserv will be released by the moderator if deemed appropriate. Otherwise, it would not be released to all subscribers of a list. Note that many of the CAES lists are NOT moderated.
-
People outside of CAES cannot email official CAES Communications Lists, which are managed by CAES ABO. However, people outside of CAES can email a department, unit, or Extension managed list if they have been added by the list owner/administrator.
For CAES Official Communication list questions, contact CAES ABO.
For CAES Academic Department or Unit list questions, contact the associated department or unit.
For Extension or District list questions, contact the Office of the Associate Dean for Extension or the associated district.