CAES ListServ

The following lists are the official internal communication channels used by the Dean and CAES Leadership to reach all regular CAES and Extension faculty and staff. Individuals receive communications from these lists through their base list subscription status.

CAES – All CAES Staff and Faculty and Extension Personnel (Combines: CAESFAC, CAESSTF, EXTALL, and all their respective sub lists)

• Only the Dean can send to this list directly. All other communications will be sent to the Dean first for approval.

CAESFAC – ALL CAES Faculty (Combines: CAESFATH, CAESFGRF, CAESFOTH, CAESFTIF, EXTCOAGT, STEXTSPEC, USDAFTIF, and all their respective sub lists)

CAESSTF – All CAES Staff (Combines: CAESSATH, CAESSGRF, CAESSOTH, CAESSTIF, EXTCOSTF, USDASTIF, CAESOIT, and all their respective sub lists)

• Only the Dean, Associate Deans, and individuals granted special Send permission can email these lists directly. All other communications will be sent to the Dean first for approval. 

Official CAES Campus-Wide Lists

The following lists are the official communication channels used by the Dean and CAES Leadership to reach all regular faculty and staff based on their campus affiliation. Individuals receive communications from these lists through their base list subscription status.

Once subscribed to a base list, a CAES employee has access to email any of these lists directly. CAES leadership, including deans and department heads, should have email permissions for all campus-wide lists. 

NOTE: These lists only include regular CAES faculty or staff and do not include individuals such as students, retirees, or non-CAES funded affiliates. To reach these individuals in addition to regular CAES employees, please see department, unit, and Extension managed lists.

The following are the official CAES Base lists used to ensure that all CAES regular faculty and staff receive communications relevant to their role, department, campus, and all CAES employees. Subscription to a base list is determined by the employee’s academic department, role, and campus. Those not affiliated with a specific academic department are subscribed to one of the CAES official campus-wide lists above.

Once subscribed to a base list, an academic department employee has access to message any of their department’s campus faculty or staff base lists. CAES leadership, including deans and department heads, should have email permissions for all CAES base lists. 

NOTE: These lists only include regular CAES faculty or staff and do not include individuals such as students, retirees, or non-CAES funded affiliates. To reach these individuals in addition to regular CAES employees, please see department, unit, and Extension managed lists.

The following lists are the official internal communication channels used to reach all Extension faculty and staff. Excluding, EXTRETIRED, individuals are not typically directly subscribed to these lists. Instead, all Extension personnel are automatically subscribed through their inclusion on Extension base lists which feed up to various sub-lists. 

State-wide Extension lists are moderated and administered by the Office of the Associate Dean for Extension. 

EXTALL – All Extension Faculty & Staff. Use this list for official business only. Use this list for significant information of interest to all program areas at the state and county level. This list does not capture retired Extension personnel.

EXTANNOUNCE – EXTALL & EXTRETIRED. This list is for announcements only. Use this list to distribute non-business information of interest to all Extension employees. Please note that personal information concerning a death or sickness of an employee’s family should only be shared with the employee’s permission and should be limited to immediate family (father, mother, child, spouse). Please do not use this list to advertise personal for sale items.

EXTANR – All ANR Faculty & Staff. Use this list for all statewide ANR programmatic information.

EXT4H – All 4-H Faculty & Staff. Use this list for all statewide 4-H programmatic information.

EXTFACS – All FACS Faculty & Staff. Use this list for all statewide FACS programmatic information.

EXTRETIRED – All Retired Extension. 

Subscribe - EXTRETIRED

Use these lists to target faculty/staff within a single district.

District offices administer the following lists. In most cases, individuals are not directly subscribed to these lists. Instead, Extension personnel are automatically subscribed to the relevant list once added to the correct Extension Base List by their district administrator.

Use these lists to target Extension faculty & staff in relation to their County role. Please see below for more information regarding their use and audiences. In most cases, individuals are not directly subscribed to these lists. Instead, Extension personnel are automatically subscribed to the relevant list once added to the correct Extension Base List by their district administrator.

EXTCOALL – All Extension Faculty and Staff. This list should be used when the intended audience is only county offices. This is a good list for programmatic registration announcements such as livestock shows that have statewide interest. No state specialists are on this list so you should CC: as appropriate.

EXTCOAGT – All County/District Faculty and County UGE addresses. This list is not commonly used. Use this list for faculty-only information such as public service promotion details or information concerning faculty council voting. Note that faculty members housed in departments are not on this list.

EXTCOSTF – All County / District Staff and County UGE addresses. This list is not commonly used. This list is for county and district staff information.

EXTCEC – All CECs and District addresses only. Use this list to communicate with all CECs in the state. Note that county UGE addresses are not included on this list.

Extension base lists are the backbone of the Extension Listserv hierarchy and are not intended for regular use. You must obtain special permission from the list owner if you need to message any of these lists.

The system is designed so that districts can add/remove Extension personnel from ONE list. Subscription to an Extension base list automatically subscribes the employee to all relevant district, county, state, and Extension wide lists. Contact your district administrator for list and membership information.