Administrative Appointments and Supplements

The guiding principle for administering programs in the College of Agricultural and Environmental Sciences is to keep administrative appointments to an absolute minimum to accomplish the assigned tasks and carry out responsibilities. Where administrative appointments are required for the conduct of operations, an additional stipend will be provided that clearly identifies the responsibilities associated with such administrative responsibilities.

Administrative Appointments

All tenure and non-tenure track administrative positions shall be advertised in accordance with established institutional policies and procedures.

Administrative Supplements

An administrative supplement is a unit budget allocation beyond the base salary of an individual. A supplement is deemed appropriate when an existing college tenure track faculty or district head or a new hire is appointed to an administrative position. Because budget adjustments carry long term fiscal implications, the supplement must be completed and maintained as a retrievable transaction. Supplements will be in effect only as long as administrative responsibilities continue. Resignation or termination of administrative responsibilities shall result in the discontinuance of the specified supplement.

Supplements will be defined separately from the base salary in college salary documents. The dean and director will recommend approval of the supplement to the appropriate University administration.

The amount of the supplement will be stated and shown in the individual’s contract. The terms and period of the recognition of the supplement will be recorded in a separate agreement with the individual. The college Business Office will prepare, distribute, and maintain a copy of the individual contract agreement.

Exceptions of these procedures may be made upon the recommendation of the appropriate associate dean and approved by the dean and director.

Eligibility

Tenure track faculty, support unit coordinators and district heads are eligible to receive administrative salary supplements. Retraction of a supplement shall follow the procedures outlined in this section.

Except in the case of an interim appointment, non-tenure track faculty shall not receive an administrative salary supplement.

When a non-tenure track employee is promoted within the same department to a newly established position with a higher pay range, a promotional salary increase may not be granted until either the resultant vacant position is filled, advertised or until the next authorized salary adjustment period is reached, normally July 1. The employee remains eligible for an annual merit increase in addition to the promotional salary increase.

Where extenuating circumstances influence the refilling of the vacated position, or where the nature and level of the work in the higher graded position deviates considerably from the responsibilities of the vacated position, request for a waiver of this policy may be made in writing. These requests will be reviewed on a case-by-case basis, and no commitment for a promotional salary increase should be made to the employee until written authorization is received.

Supplement Retraction

The following procedures will be implemented when retracting a faculty position which had an administrative supplement.

When an administrator vacates his/her responsibilities, the supplement will be withdrawn.

If the individual administrator is returning to a faculty position not previously held, the adjusted salary will not be less than the average salary of faculty within the same rank and experiences within the unit assigned.

If the individual is returning to a faculty position which he/she held prior to the administrative appointment, the adjusted salary will not be less than his/her salary at the time of the transfer plus his/her salary percentage increases applied to the base salary exclusive of any supplements for each of the years during the period while holding the administrative position.